Compliance & Document Management – Stay Audit-Ready with DOOffice
The Compliance & Document Management module in DOOffice helps organizations simplify compliance while ensuring secure and centralized control over all employee and company documents. From automated document expiry alerts to digital signatures and audit trails, every process is designed to reduce risks and improve efficiency. Companies can store contracts, policies, handbooks, licenses, and certifications in a centralized repository with role-based access for enhanced data security. Real-time labor law compliance tracking keeps your organization aligned with PF, ESI, WHT, income tax, and other statutory regulations. With mobile document access, employees and HR teams can upload, view, and verify documents anytime, anywhere. Automated dashboards and compliance reports provide complete visibility, ensuring your business is always audit-ready. By digitizing and streamlining compliance, DOOffice empowers organizations to focus more on growth and less on paperwork.
- Document Expiry Alerts Get automated reminders for expiring documents such as ID proofs, contracts, certifications, and licenses to ensure timely renewals.
- Labor Law Compliance Tracking Stay compliant with statutory requirements including PF, ESI, WHT, income tax, and local labor laws through real-time monitoring and reporting.
- Audit Trail Logs Maintain a complete audit history of all document activities—uploads, edits, views, and approvals—for transparency and regulatory compliance.
- Policy & Handbook Repository Centrally store and manage company policies, employee handbooks, compliance manuals, and SOPs for easy access and version control.
- Digital Signatures & E-Verification Enable secure digital signing and verification of documents like offer letters, contracts, and NDAs for paperless workflows.
- Centralized Document Storage Organize and securely store all employee and company documents in a searchable, role-based access system.
- Role-Based Access Control Define who can view, edit, or approve documents based on department, role, or seniority—ensuring confidentiality and data security.
- Mobile Document Access Allow employees and HR to upload, view, and verify documents anytime, anywhere via the mobile app.
- Bulk Upload & Import Tools Save time by uploading multiple documents or importing them from other systems in one go.
- Compliance Reports & DashboardsMonitor compliance metrics, document statuses, and pending actions through real-time dashboards and downloadable reports.
Selling Features of Compliance & Document Management
Automated Compliance Assurance
- Get proactive alerts for expiring IDs, contracts, and licenses to avoid penalties.
- Track labor law compliance (PF, ESI, WHT, tax, etc.) in real time.
- Generate compliance-ready reports for audits with one click.
Secure & Centralized Document Control
- Maintain a single repository for all company and employee documents.
- Ensure confidentiality with role-based access controls.
- Enable digital signatures and e-verification for paperless operations.
Smarter Accessibility & Transparency
- Provide mobile access for uploading, viewing, and verifying documents.
- Use bulk upload/import tools to save time and streamline transitions.
- Maintain audit trail logs for full visibility of document history and activities.